![]() ![]() Regular Monthly Council Committee Meetings: Wednesdays - General Legislative Session 9:00 a.m. Tuesdays - Administrative Session 9:00 a.m. Any contact information provided, including address, e-mail address, and phone number, will be available to the public on the Council’s website. E-mailing comment 24 hours prior to the meeting will ensure copies are distributed to Councilmembers and appropriate staff in advance of the meeting.Īll public comment and testimony are public records and may be subject to disclosure pursuant to the Public Records Act, RCW Chapter 42.56. ![]() Written comment may be sent via e-mail to the Council Clerk at mailed to 3000 Rockefeller Ave M/S 609, Everett, WA 98201. The public is welcome to provide comment by attending the meetings in person or remotely. The public may participate in person at 3000 Rockefeller Avenue, 8th Floor, Jackson Board Room, Everett, Washington, or remotely by using the Zoom link below:ĭial in: (253) 215 8782 or (301) 715 8592 This page is for archived agenda/minutes/videos only. In order to maintain a positive board-manager relationship, if the board decides to exclude the GM from an Executive Session (for example, to talk about the GM’s evaluation), the board should designate a director to follow up with the GM as soon as possible following the meeting.CLICK HERE MEETING CALENDAR FOR AGENDA AND MEETING INFORMATION.Whatever rules your board follows, we suggest that you follow them carefully you may even want to consider asking your co-op’s lawyer if you have any question about the legality of your process. Our scan of state laws and Roberts Rules of Order indicates that there are a variety of rules for calling and using executive sessions. ![]() Whenever possible, take actual votes and record board action in the open session.Keep executive session either at the beginning or end (preferable) of regular meetings so as to least inconvenience members that wish to attend the open section of a regular board meeting.The regular meeting minutes should indicate that the executive session happened, the reason for the session, and any non-confidential decisions that the board wants placed in the regular minutes. Minutes of executive sessions should be read and approved only in executive session and should be kept confidential. Whether placed on the agenda in advance or requested during the regular meeting, the whole board is responsible for actually deciding to go into executive session. On rare occasions a director may request an executive session during the meeting itself. Usually the Board President will place a needed executive session on the board’s regular meeting agenda this advance warning lets members and meeting attendees know about the board’s intentions. For boards of food co-ops, executive sessions are typically reserved for matters concerning negotiations, personnel, real estate, or legal consultations. Many cooperatives explicitly state in their bylaws or governance policies (see below for CBLD policy template for a sample) that meetings will be open to the membership except when an executive session is officially called. Board meetings, then, are almost always open to members, and are closed only in specific circumstances. Men and women serving as elected representatives are accountable to the membership.” Accountability in a democratic society comes in large part through the openness of the decision-making process members should be able to see and hear what their elected leaders are doing. According to this principle, “Cooperatives are democratic organizations controlled by their members, who actively participate in setting their policies and making decisions. In answering this question, we should first remember the 2 nd Cooperative Principle of Democratic Member Control. How and why should co-op boards use executive sessions as part of board meetings? All meeting attendees are expected to keep content of the meeting confidential unless the board decides to make it public. “Confidential” means that those present are expected not to share or discuss the information with anyone other than those in the room. An Executive Session (sometimes called a “closed session”) is a meeting, or portion of a meeting, open to only members of the board of directors and individuals invited by the board of directors. ![]()
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